Abstract Submission

Key Dates

Call for abstracts open Now Open
Call for abstracts deadline Friday 3 March 2023
Author notification Monday 13 March 2023
Author registration and early bird deadline Monday 20 March 2022

Abstract Submission Instructions

Please read through the submission instructions listed below before preparing your abstract:
Step 1: Read the General Policies and Requirements for the submission of abstracts.
Step 2: Write your abstract following the Abstract Format & Layout Guidelines. Abstracts must not exceed a 350-word limit. The word limit relates only to the text of the abstract and does not include title, authors and institutions. Please note, you will be pasting in the abstract body into the form.
Step 3: Click on the button in the top right corner to go to the submission portal.
Step 4: If you have not submitted via eOrganiser previously, you will be required to click on the button ‘Create an Author Account’. If you have submitted previously through eOrganiser, please login with your details or select ‘Forgotten your password’ if you need to reset your password.
Step 5: Complete the Abstract Submission Form.
Step 6: Click on ‘Preview and Submit’. You will be able to preview your abstract and make any changes if required.
Step 7: While on the preview window, click ‘Submit’ to confirm your submission

General Policies & Requirements

  • All abstracts must contain original work that has no prior ownership or copyright restrictions. Abstracts may be from a range of categories, including original research, case studies, and insight or review articles.
  • The presenting author will be required to register for the Conference in order to ensure their abstract(s) is included in the final program. Deadline for presenting author registration is Monday 20 March 2023.
  • All submissions must be completed electronically via the online submission form. If you are unable to submit in this manner, please contact the Conference Managers at scienceontheswan@arinex.com.au or phone: +61 8 9486 2000 for further information.
  • There is no limit to the number of abstracts that may be submitted by an individual. However, splitting of a body of work into multiple abstracts is discouraged and consolidation into one abstract is preferred.
  • Authors are required to acknowledge that by submitting an abstract, permission is automatically given for the abstract (if approved) to be made available on the website and via the app, and possibly published more broadly.

Consumer and Community Involvement Criteria

Consumer and community involvement (CCI) in research relates to people with a lived experience as an individual with, or carer of a person with, a condition or health issue. It does not relate to individuals participating in a research project or information sessions about your research project. CCI in best practice research and innovation should occur and influence your research priorities, research design, implementation and translation.

Abstracts for SOTS 2023 must highlight how the involvement of people with a lived experience has impacted your;

    1. Topic or research priority;
    2. Design;
    3. Implementation; and
    4. Translation.

If your abstract submission is accepted for inclusion in the SOTS 2023 Conference, you will need to highlight the above CCI components in your presentation.

Abstract Format & Layout Guidelines

Our abstract submission portal will format your abstract automatically. Authors are only required to paste the body of the abstract content in the required field. Do NOT include images and any references/acknowledgements. Please enter your details as per the prompts in the submission portal.

  • Abstracts must not exceed a 350-word limit. The word limit relates only to the text of the abstract and does not include title, authors and institutions.
  • No tables, figures or images are allowed.
  • Abstracts must be free of typographical and grammatical errors.
  • Standard abbreviations may be used for common terms only. Otherwise, any abbreviation should be given in brackets after the first full use of the word. Abbreviations may be used in the title, provided the name in full is outlined in the body of the abstract.
  • You will be requested to add a biography for any presenters during the submission form.
  • It is the submitter’s responsibility to ensure the title, author and affiliation details entered in the paper submission site are correct and exactly as they should be published on the abstract and all Conference materials.

Once all fields have been entered and answered, you will be shown a final preview of your abstract. Upon confirmation, you will be sent a PDF copy of your submission however please use this opportunity to ensure your submission is accurate.


Aboriginal Health
Burden of Disease / Comorbidity
Mental Health
Statewide Initiatives
Women's Health
Consumer and Community Involvement

Presentation Types

The following presentation types will be available for selection upon submission of an abstract:

Oral Presentation
10-minute presentation, comprising of 10 minutes + 5 minutes for questions.

Lightning Poster Presentation
2-minute presentations to accompany your hardcopy poster presentation.

Poster Presentations
Preparation of a hardcopy poster that will be able to be viewed in-person by attendees and a digital poster that will available to view on the Conference app to registered attendees.

Notifications of Submission Outcome

The SOTS 2023 Program Committee will review all submitted abstracts and assess them in relation to quality and relevance to the Conference theme. Notifications of acceptance will be sent via email to the submitting author on Monday 13 March 2023. Abstracts submitted for oral presentations that cannot be accommodated within the program will be considered and reviewed for an alternative presentation type.

The Conference Managers will not be held responsible for abstract submissions not received via the website or for submission errors caused by internet service outages, hardware or software delays, power outages or unforeseen events.

Evaluation Criteria

  • Offers latest information in the theme specified that has the potential to challenge/change current practice or foster professional debate.
  • Clearly states the aims (original, important, relevant, novel).
  • Clearly states the project approach (design, methods, feasibility).
  • Describes the project findings, consequences and impact.
  • Describes relevant results/describes main findings.
  • Indicated the project consequences (significance, impact, translation).
  • Is relevant to the Conference Themes.


SOTS 2023 will be offering awards to the best abstract/posters. During submission, you will need to select that you are interested in being considered for the best poster award. Posters will be judged during the Conference on not only their abstract, but the poster itself. The award will be presented in the Closing Remarks session of the Conference Program.

Submit your abstract today