Abstract Submissions

How to submit your abstract?

Please follow the below steps to submit your abstract:

  1. Click the ‘Submit Abstract’ button on the right of the page to commence your submission.
  2. Abstract submissions will only be accepted via the Conference Website and in the format noted below. 
  3. You will be asked to create an account for the Conference. Please remember your password in case you need to access it again to make any changes to your submission. (please note, you will need to verify your email, which can take some time to recieve the email).
  4. Enter your abstract title in the ‘Paper Details’ section.
  5. Upload your abstract in a .doc or .docx format, following the format used in the abstract submission template.
  6. List all authors and their affiliations in the correct order, ensuring you indicate yourself as the presenting author for the abstract.
  7. Select your Symposia Themes as applicable to your abstract.
  8. Indicate your preferred presentation type for your abstract (oral presentation, hardcopy/digital poster). Please note your abstract may be accepted into the program as a different presentation type to your requested presentation type.
  9. Click ‘Preview and Submit’. You will be able to preview your abstract and make any changes if required.
  10. While on the preview window, click ‘Submit’ to confirm your submission.

Disclaimer
The SOTS Conference Managers will not be held responsible for abstract submissions not received via the website or for submission errors caused by internet service outages, hardware or software delays, power outages or unforeseen events.

Conference Themes
Themes Examples
Australian Health Research Alliance (AHRA) National and State initiatives
Precision Medicine and Biobanking Phenomics and beyond; Biobanking from benchtop to Health Services, including the steps in biobanking process, information technology and infrastructure.
Digital Health and Data Management Data, Data Linkage and Data Analytics; Electronic Medical Record; Telehealth and TeleTrials; Holograms, 3D Printing, Robotics and Artificial Intelligence.
Early Career Junior Medical Officer and Early Career Researcher research projects.
End of Life Palliative Care and Voluntary Assisted Dying.
Funding Partnerships and Collaborations Government, Non-Government and Philanthropic funding partnerships; Collaborative networks and difficulties which are unique to WA.
Global Health Global health issues e.g. infection, public health, immunology, oncology
Health System Performance Value based healthcare i.e. leavers to drive cost and positive outcomes; Sustainable Health Review; Innovation and Learning in Health Care i.e. value of hospital-based health care driving innovation.
Hot Topics Exercise; Medicinal Cannabis; Popular Science.
Strengthening Clinical Research Clinical Research and clinical trials improving clinical outcomes – value and challenges e.g. professional development time and measurements of clinical performance.
Submission Preparation - Abstract Format Guidelines

Our abstract submission portal will format your abstract automatically. Authors are only required to upload the body of the abstract content. Do NOT include images and any references/acknowledgements. Abstracts must be in an MS Word document (i.e. doc. or docx. file). Please enter your details as per the prompts in the submission portal. 

Abstract Content

The purpose of the abstract is to define the precise subject of the presentation to an audience. The abstract should state the problem being addressed, the purpose of the paper, basic procedures/methods, main findings and principle conclusions in 2 – 3 paragraphs.

  • Title: Write the abstract title in the field provided using sentence case letters. The abstract title should be short, informative and contain the major key words. (Maximum 200 characters)
  • Abstract: Prepare a word document including only the body of the abstract content. Please note the following: 
  • Abstract body content: Any standard font and size is accepted and there is a maximum 300 Word limit.
    – Images: Do not include.
    – References: Do not include.
  • Submissions must not exceed 300 words.
  • Use standard abbreviations only. Within the body of the abstract, when using abbreviations spell out the name in full at the first mention and follow with the abbreviation in parenthesis. Abbreviations may be used in the title, provided the name in full is outlined in the body of the abstract.
  • Below are documents to assist you with your abstract preparation:
  • Abstract Template

Once all fields have been entered and answered, you will be shown a final preview of your abstract. Upon confirmation, you will be sent a PDF copy of your submission however please use this opportunity to ensure your submission is accurate. 

Review Process:

  • All abstracts will be reviewed by the Program Committee (PC) for consideration into the program. The decision of the PC is final. Abstracts may be allocated into the program or rejected. The allocation will take into consideration the preferred presentation type, however you may be given a different presentation type once accepted.
  • The outcome of abstract submissions will be sent by 13 March 2019.

Presentations 

  • 3 minute flash talks – Will be given to the top 10 posters and presenters will be elligable for a prize.
  • Oral Presentations (10 minutes)
  • Hardcopy Posters
  • Digital Posters
General Policies and Requirements for the Submission of Abstracts

Compliance to the specifications is imperative – any abstract that does not comply with these specifications will not be accepted for review and will be returned to you by the Conference Managers for re-submission.

Requirements for the Submission of Abstracts

  • All abstracts must contain original work that has no prior ownership or copyright restrictions. Abstracts may be from a range of categories, including original research, case studies, and insight or review articles.
  • Authors can submit work previously presented at a Conference, however must not have been published. 
  • All abstracts must be prepared in the format specified in the guidelines (listed below). Submissions will be returned to the author without review if not in the correct format and must be resubmitted immediately in the correct format to be reviewed and considered for inclusion in the program.
  • The presenting author must submit the abstract
  • The presenter will be required to register and pay for the Conference to ensure their abstract(s) are included in the final program, Conference Proceedings and the Conference Mobile App. 
  • Do not resubmit an abstract for any reason other than a notified submission error. If you do not receive a submission confirmation email stating your abstract was successfully uploaded, please contact the Conference Managers.
  • It is the responsibility of the presenting author to ensure that the abstract is submitted correctly. Upon submission, authors will be sent a confirmation email containing their abstract in PDF file. Authors must check the PDF file to ensure the document has been uploaded correctly.
  • Abstracts will be reviewed according to the evaluation criteria (see below) by the respective Program Committee (PC). The PC may reject or accept the abstract and their decision is final. The PC will allocate accepted abstracts into a particular presentation type (see above). The PC will consider the authors’ preferences in relation to presentation type, and these preferences will be balanced against number of oral presentations an individual is making, and the overall balance of content in a particular stream.
  • Authors will be asked to list the contact author within the text box as indicated. The contact author may be different to the presenting author (e.g. supervisor).
  • Faxed or mailed hard-copy abstracts or abstracts sent on disk/CD will not be accepted.
Evaluation Criteria
  • Offers latest information in the themes specified that has the potential to challenge/change current practice or foster professional debate.
  • Clearly states the aims (origional, important, relevant, novel).
  • Clearly states the project approach (design, methods, feasibility).
  • Describes the project findings, consequences and impact.
  • Describes relevant results/describes main findings.
  • Indicated the project consequences (significance, impact, translation).
  • Is relevant to the Conference Themes.
Awards

SOTS 2020 will be offering awards to the best abstract/posters:
1. The Top 10 Poster abstracts will be offered the opportunity to present an oral presentation (Flash Talk in 3 minutes). Cash prizes of $500 will be awarded to the 3 best presenters.

2. Three Rising Star awards of $1,000 will be awarded based on the submitted abstract, supporting statement (250 words) and CV (3 pages).

Criteria for Rising Star will be as follows:

Abstract submission criteria (poster, speaking opportunity and rising star award)
You are eligible for submission if you are an early or mid career researcher or clinician (less than 10 years post PhD or equivalent clinical qualification). In the spirit of the award which is to reward rising stars, applicants must be early career researchers that are not well established (i.e. not senior clinician or researcher, or Head of Department).

 You are required to submit:
– Abstract of no more than 300 words.
– Short statement of approximately 250 words on how you consider yourself to be a rising star in the relevant theme
– Short CV (no more than three pages)

You will be assessed on your application, poster, presentation and response to questions.

How to submit your abstract?

Please follow the below steps to submit your abstract:

  1. Click the ‘Submit Abstract’ button on the right of the page to commence your submission.
  2. Abstract submissions will only be accepted via the Conference Website and in the format noted below. 
  3. You will be asked to create an account for the Conference. Please remember your password in case you need to access it again to make any changes to your submission. (please note, you will need to verify your email, which can take some time to recieve the email).
  4. Enter your abstract title in the ‘Paper Details’ section.
  5. Upload your abstract in a .doc or .docx format, following the format used in the abstract submission template.
  6. List all authors and their affiliations in the correct order, ensuring you indicate yourself as the presenting author for the abstract.
  7. Select your Symposia Themes as applicable to your abstract.
  8. Indicate your preferred presentation type for your abstract (oral presentation, hardcopy/digital poster). Please note your abstract may be accepted into the program as a different presentation type to your requested presentation type.
  9. Click ‘Preview and Submit’. You will be able to preview your abstract and make any changes if required.
  10. While on the preview window, click ‘Submit’ to confirm your submission.

Disclaimer
The SOTS Conference Managers will not be held responsible for abstract submissions not received via the website or for submission errors caused by internet service outages, hardware or software delays, power outages or unforeseen events.

Conference Themes

Australian Health Research Alliance (AHRA)  – National and State initiatives
Precision Medicine and Biobanking  – Phenomics and beyond; Biobanking from benchtop to Health Services, including the steps in biobanking process, information technology and infrastructure.
Digital Health and Data Management  – Data, Data Linkage and Data Analytics; Electronic Medical Record; Telehealth and TeleTrials; Holograms, 3D Printing, Robotics and Artificial Intelligence.
Early Career – Junior Medical Officer and Early Career Researcher research projects.
End of Life – Palliative Care and Voluntary Assisted Dying.
Funding Partnerships and Collaborations – Government, Non-Government and Philanthropic funding partnerships; Collaborative networks and difficulties which are unique to WA.
Global Health – Global health issues e.g. infection, public health, immunology, oncology
Health System Performance – Value based healthcare i.e. leavers to drive cost and positive outcomes; Sustainable Health Review; Innovation and Learning in Health Care i.e. value of hospital-based health care driving innovation.
Hot Topics – Exercise; Medicinal Cannabis; Popular Science.
Strengthening Clinical Research – Clinical Research and clinical trials improving clinical outcomes – value and challenges e.g. professional development time and measurements of clinical performance.

Submission Preparation - Abstract Format Guidelines

Our abstract submission portal will format your abstract automatically. Authors are only required to upload the body of the abstract content. Do NOT include images and any references/acknowledgements. Abstracts must be in an MS Word document (i.e. doc. or docx. file). Please enter your details as per the prompts in the submission portal. 

Abstract Content
The purpose of the abstract is to define the precise subject of the presentation to an audience. The abstract should state the problem being addressed, the purpose of the paper, basic procedures/methods, main findings and principle conclusions in 2 – 3 paragraphs. 

  • Title: Write the abstract title in the field provided using sentence case letters. The abstract title should be short, informative and contain the major key words. (Maximum 200 characters)
  • Abstract: Prepare a word document including only the body of the abstract content. Please note the following: 
  • Abstract body content: Any standard font and size is accepted and there is a maximum 300 Word limit. 
    – Images: Do not include.
    – References: Do not include.
  • Submissions must not exceed 300 words.
  • Use standard abbreviations only. Within the body of the abstract, when using abbreviations spell out the name in full at the first mention and follow with the abbreviation in parenthesis. Abbreviations may be used in the title, provided the name in full is outlined in the body of the abstract.
  • Below are documents to assist you with your abstract preparation:
  • Abstract Template

Once all fields have been entered and answered, you will be shown a final preview of your abstract. Upon confirmation, you will be sent a PDF copy of your submission however please use this opportunity to ensure your submission is accurate. 

Review Process:

  • All abstracts will be reviewed by the Program Committee (PC) for consideration into the program. The decision of the PC is final. Abstracts may be allocated into the program or rejected. The allocation will take into consideration the preferred presentation type, however you may be given a different presentation type once accepted.
  • The outcome of abstract submissions will be sent by 13 March 2019.

Presentations 

  • 3 minute flash talks – Will be given to the top 10 posters and presenters will be elligable for a prize. 
  • Oral Presentations (10 minutes)
  • Hardcopy Posters 
  • Digital Posters
General Policies and Requirements for the Submission of Abstracts

Compliance to the specifications is imperative – any abstract that does not comply with these specifications will not be accepted for review and will be returned to you by the Conference Managers for re-submission.

Requirements for the Submission of Abstracts

  • All abstracts must contain original work that has no prior ownership or copyright restrictions. Abstracts may be from a range of categories, including original research, case studies, and insight or review articles.
  • Authors can submit work previously presented at a Conference, however must not have been published. 
  • All abstracts must be prepared in the format specified in the guidelines (listed below). Submissions will be returned to the author without review if not in the correct format and must be resubmitted immediately in the correct format to be reviewed and considered for inclusion in the program.
  • The presenting author must submit the abstract
  • The presenter will be required to register and pay for the Conference to ensure their abstract(s) are included in the final program, Conference Proceedings and the Conference Mobile App. 
  • Do not resubmit an abstract for any reason other than a notified submission error. If you do not receive a submission confirmation email stating your abstract was successfully uploaded, please contact the Conference Managers.
  • It is the responsibility of the presenting author to ensure that the abstract is submitted correctly. Upon submission, authors will be sent a confirmation email containing their abstract in PDF file. Authors must check the PDF file to ensure the document has been uploaded correctly.
  • Abstracts will be reviewed according to the evaluation criteria (see below) by the respective Program Committee (PC). The PC may reject or accept the abstract and their decision is final. The PC will allocate accepted abstracts into a particular presentation type (see above). The PC will consider the authors’ preferences in relation to presentation type, and these preferences will be balanced against number of oral presentations an individual is making, and the overall balance of content in a particular stream.
  • Authors will be asked to list the contact author within the text box as indicated. The contact author may be different to the presenting author (e.g. supervisor).
  • Faxed or mailed hard-copy abstracts or abstracts sent on disk/CD will not be accepted.
Evaluation Criteria
  • Offers latest information in the themes specified that has the potential to challenge/change current practice or foster professional debate.
  • Clearly states the aims (origional, important, relevant, novel).
  • Clearly states the project approach (design, methods, feasibility).
  • Describes the project findings, consequences and impact.
  • Describes relevant results/describes main findings.
  • Indicated the project consequences (significance, impact, translation).
  • Is relevant to the Conference Themes.
Awards

SOTS 2020 will be offering awards to the best abstract/posters:
1. The Top 10 Poster abstracts will be offered the opportunity to present an oral presentation (Flash Talk in 3 minutes). Cash prizes of $500 will be awarded to the 3 best presenters.

2. Three Rising Star awards of $1,000 will be awarded based on the submitted abstract, supporting statement (250 words) and CV (3 pages).

Criteria for Rising Star will be as follows:

Abstract submission criteria (poster, speaking opportunity and rising star award)
You are eligible for submission if you are an early or mid career researcher or clinician (less than 10 years post PhD or equivalent clinical qualification). In the spirit of the award which is to reward rising stars, applicants must be early career researchers that are not well established (i.e. not senior clinician or researcher, or Head of Department).

 You are required to submit:
– Abstract of no more than 300 words.
– Short statement of approximately 250 words on how you consider yourself to be a rising star in the relevant theme
– Short CV (no more than three pages)

You will be assessed on your application, poster, presentation and response to questions.