Registration

Registration

All persons attending the Conference must complete an online registration form.  Please read the below information before you complete the online registration form. Should you require any assistance please contact the Conference Managers via email at scienceontheswan@arinex.com.au or by phone on +61 8 9486 2000.

Registration type

Early Bird Rate*

Up until 5 April 2019

Standard Rate

From 6 April until 29 May 2019

Onsite Rate

From 30 May 2019

Full Registration Rate $389 $539 $650
Student Full Registration Rate** $200 $320 $320
Single Day Registration Rate $250 $250 $250
Student Day Registration Rate  $150 $150 $150
Conference Dinner $150 $150 $150

*To be entitled to the early registration fee you must have registered and paid by 5 April 2019. 

** Students must upload a copy of their ID in the registration form, which identifies the institute they are studying at, and must be studying full time.

To view the current foreign exchange rates, please visit www.x-rates.com

Online Registration Form

The full registration entitles all delegates to the following:

  • Attendance at all sessions
  • Satchel: Program and delegate materials
  • Welcome Reception
  • Morning and afternoon teas, lunches

A student full registration entitles all delegates to the following: 

  • Attendance at all sessions
  • Satchel: Program and delegate materials
  • Welcome Reception
  • Morning and afternoon teas, lunches

A day registration rate, which includes students, entitles all delegates to the following:

  • Attendance at all sessions on the nominated day
  • Morning and afternoon tea on the nominated day

Registration confirmation
Your completed registration and successful payment will be acknowledged via email with confirmation of your requirements according to your registration form. 

Name badge
Each registrant of the Conference will receive a name badge upon registration. The badge will be your official pass and must be clearly visible at all times to obtain entry to all sessions and to social functions. The Conference Managers expect appropriate behaviour from attendees and reserve the right to revoke the badge and privileges of anyone behaving in an inappropriate manner.

Credit/Debit Card
Please note the preferred method of payment is by credit or debit card. Accepted cards: MasterCard, Visa and American Express. Please note all transactions by credit/debit card will appear on your statement as payment to ‘Conference by Arinex Pty Ltd’.

Electronic Funds Transfer
If you are unable to pay by credit/debit card, please advise the Conference Managers upon completion of the registration form. An invoice will be sent to you for payment within fourteen (14) business days. This payment option will be available up until 26 April 2019.

Cancellations must be notified in writing to the Conference Managers via scienceontheswan@arinex.com.au

Registration Fees: 
Before 5 April 2019 will incur an A$150.00 cancellation fee. 
Before 25 April 2019 will receive a 50% refund of fees paid. 
After 26 April 2019 there will be no refund.

Social: Payments are non-refundable at 26 April 2019.

The program is correct at the time of publishing.  The Conference Managers reserve the right to delete, modify or alter items from the program or to delete, modify or alter any aspect of the Conference timetabling and delivery at their sole discretion and without notice.  Neither the host organisation(s) nor the Conference Managers will accept any liability for any loss or inconvenience caused to any party consequent to such changes.

The Conference Managers reserve the right to use any recordings whether audio or video and/or any photographs taken at any stage during the Conference for promotional, advertising or reporting of the Conference and/or its content at their sole discretion.

Australia operates under the Privacy Act 1988 (Cth), as amended, and the Privacy Amendment (Notifiable Data Breaches), 2017.  The objective of these is to protect the right of the individual to privacy of their information.

Europe operates under the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679), a regulation in EU law on data protection and privacy for all individuals within the European Union. The GDPR aims primarily to give protection to citizens over their personal data.  The legislation was adopted on 27 April 2016.

The Conference Managers comply with these legislations and are committed to protect the right of the individual to privacy of their information.

Arinex will not sell your personal information to third parties.  If you believe that any information we are holding on you is incorrect or incomplete, please email us and we will promptly correct the information.  You may also withdraw your consent for use of your information by advice to us in writing.

 Why do we wish you to provide your information?

We require your information to facilitate provision of information to you regarding the Conference and to facilitate your participation in the Conference.  Information collected in respect of your proposed participation in any aspect of the Conference will be used for the purposes listed below.  You can give or withhold your consent for each or all of these uses.  Please indicate your preferences when completing your registration form but please note that we will be unable to forward any information relating to the Conference or to communicate with you regarding your registration if you select ‘no’ to point 1.

What we will do with your information?

  1. Planning and conduct of the Conference including arrangements for your participation (e.g. accommodation booking);
  2. In the Delegate List published for the Conference;
  3. May also be provided to organisers of future occurrences of this Conference;
  4. May be used to provide you with information of other relevant events in your area of interest.

Important Notes:

  • The parties who will have access to your information (subject to your preference selections on above points) are the Conference Managers, the Conference host organisation (points 1 and point 4), delegates, sponsors and exhibitors of the Conference (point 2) and any future organisers of the Conference (point 3).

The parties mentioned above will rely on your above consent indications for the purposes of compliance.

  • You may withdraw your granular consent at any time by notice in writing to the Conference Managers.
  • You are entitled to access the information held by written application to the Conference Managers.

For further information please see our detailed corporate Privacy Statement at link